Secretarial & Compliance

Incorporation of a Company in Malaysia

Incorporating a company in Malaysia is a straightforward process governed by the Companies Act 2016 and regulated by the Companies Commission of Malaysia (SSM). Businesses can register as a Private Limited Company (Sdn. Bhd.), the most common structure, offering limited liability and a separate legal entity status.

How Can We Help

Regardless of what type of business entity you choose to incorporate in Malaysia, be mindful of the distinctive regulatory and legal
requirements – both pre-and post-incorporation, that the Government of Malaysia imposes. To assist you through the registration of your foreign company in Malaysia, this is where we can help, as KTPC is undoubtedly the leading corporate services provider in Kedah. To get started contact us for more information

FAQs
What types of companies can be incorporated in Malaysia?

In Malaysia, the most common type of business entity is a Private Limited Company (Sendirian Berhad or Sdn. Bhd.). Other types include:
• Public Limited Company (Berhad or Bhd.)
• Sole Proprietorship
• Partnership
• Limited Liability Partnership (LLP)
Our services primarily focus on the incorporation and management of Sdn. Bhd. companies.

To incorporate a private limited company in Malaysia, the requirements are:
• Minimum 1 director (resident in Malaysia)
• Minimum 1 shareholder
• A local registered office address
• A Company Secretary (must be appointed within 30 days of incorporation)

The incorporation process typically takes 1 to 3 working days, assuming all documentation is in order and there are no delays from the Companies Commission of Malaysia (SSM).

You will need:
• Proposed company name(s)
• Photocopy/scan of director(s) and shareholder(s) NRIC/passport
• Residential address and contact details
• Business nature and description
• Paid-up capital amount

Our standard incorporation package includes:
• Name search and reservation with SSM
• Preparation and submission of incorporation documents
• Digital Certificate of Incorporation (Section 17)
• Appointment of First Director and Company Secretary
• First Board Resolution
• Share Certificates
• Constitution (optional)

Company secretarial services ensure your company complies with the Companies Act 2016 and SSM regulations. These services typically include:
• Maintaining statutory registers and records
• Filing of Annual Returns and Financial Statements
• Preparing board and shareholder resolutions
• Advising on compliance and governance matters
• Attending board meetings (if required)

Yes. Under the Companies Act 2016, it is mandatory for every company to appoint a qualified Company Secretary within 30 days from the date of incorporation.

A company secretary must be:
• A natural person,
• Residing in Malaysia,
• A member of a professional body (e.g., MAICSA, MACS) or a licensed secretary registered with SSM.

We offer secretarial service packages based on your company’s needs. A typical annual retainer package includes:

• Named Company Secretary
• SSM Annual Return filing
• Board resolutions (standard)
• Maintenance of statutory books
• Free consultation on compliance issues

Custom packages are also available for companies with specific requirements.

Yes. We provide:
• Bank account opening assistance
• Tax registration (Income Tax, SST if applicable)
• EPF, SOCSO, and EIS registration
• Business licensing advisory
• Trademark registration

Yes. Foreigners can fully own a Sdn. Bhd. company in Malaysia, subject to certain sectoral restrictions. However, at least one director must ordinarily reside in Malaysia.
We also assist with Nominee Director arrangements, if needed.

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Nur Dalilah Da Halib

Support Services Officer